A Guide to Prioritizing Tasks and Being More Productive

It is essential for those capable of prioritizing tasks to experience double benefits every day – such people will be able to enjoy their work more. They will also have more free time since they can accomplish their tasks more efficiently. Was working toward a better work-life balance on your list of resolutions for the new year? Rather than spending too much of your time on small but time-consuming day-to-day responsibilities, would you like to devote more time to achieving your long-term goals? Since COVID-19, remote and on-site working has become increasingly prevalent, and maintaining a healthy work/life balance is more crucial than ever. Working from home leads to more flexibility in our work schedules, and we can spend more time with our families and get a chance to spend more time in bed by not making the long commute to and from work

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Bitely Team
Last update:calendarFeb 21, 2024
Read time:clock9 min
A Guide to Prioritizing Tasks and Being More Productive

It is essential for those capable of prioritizing tasks to experience double benefits every day – such people will be able to enjoy their work more. They will also have more free time since they can accomplish their tasks more efficiently.


Was working toward a better work-life balance on your list of resolutions for the new year? Rather than spending too much of your time on small but time-consuming day-to-day responsibilities, would you like to devote more time to achieving your long-term goals?


Since COVID-19, remote and on-site working has become increasingly prevalent, and maintaining a healthy work/life balance is more crucial than ever. Working from home leads to more flexibility in our work schedules, and we can spend more time with our families and get a chance to spend more time in bed by not making the long commute to and from work. 

Increasing employee flexibility is one of the most promising aspects of a more open discussion between employees and employers. Still, it also places an enormous responsibility on us to ensure we handle our workload efficiently.


Nevertheless, creating a flexible schedule is pointless if you cannot manage your time effectively.


The following productivity tips can assist you in organizing your workload. Choosing which tasks should take priority is quite a task. You will gain a great deal of insight from the experts in the trade who have a great deal of experience in making the correct decisions. Please take a look at their valuable advice about being more productive, along with their real-life strategies for implementing these ideas in your daily life.


 

Eat That Frog!: 21 Great Ways to Stop Procrastinating and Get More Done in Less Time by Brian Tracy


The iconic Eat That Frog! (which has been sold more than 450,000 copies and has been translated into 23 languages) explains how to overcome procrastination and accomplish more.


If you are still struggling with procrastination, Eat That Frog! might be able to help. Brian Tracy explains why and how you should tackle your most challenging task first thing in the morning based on Mark Twain's famous quote, "Eat a live frog the first thing in the morning, and nothing worse will happen to you the rest of the day."


Tracy also discusses how to set goals, get organized, follow the law of three, and apply the 80/20 rule to time management.


"You can control your time and your life only by changing how you think, work, and deal with the never-ending river of responsibilities that flows over you each day. You can get control of your tasks and activities only to the degree that you stop doing some things and start spending more time on the few activities that can make a difference in your life."


The 7 Habits of Highly Effective People: Powerful Lessons in Personal Change by Stephen R. Covey


People suddenly realized they were heading off in the wrong direction when Stephen Covey published The Seven Habits of Highly Effective People for the first time and discovered several simple things they could do to change their direction. This book is an excellent education for people. It gives them an understanding of how to live a successful life to the fullest extent possible and gets them closer to the ideal of being a successful person. Rather than eliminating harmful habits, it emphasizes developing new habits that will help you stay on track. Identifying your priorities and goals is of utmost importance.


To define what's essential, Covey uses the analogy of putting rocks, pebbles, and sand into a jar. Of course, there is a risk that the rocks will not fit into the jar if you begin by putting the smaller items, such as pebbles or sand. Nevertheless, if you start with a rock, there's enough space to place smaller items around it.


"The key is not to prioritize what's on your scheduling app but to schedule your priorities."


Getting Things Done: The Art of Stress-Free Productivity by David Allen


Unlike Covey's book, which focuses more on defining values and establishing frameworks for productivity, David Allen's Getting Things Done is jam-packed with practical tips and tricks that will help you improve your efficiency daily. The critical difference between Covey and Allen is that Covey will help you define your goals, whereas Allen will ensure you do the work to reach them.


Thousands of thousands of people across the country have benefited from the breakthrough methods David Allen shares in Getting Things Done. As Allen explains, our ability to relax directly correlates with our productivity. To achieve effective productivity and unleash our creative potential, we must ensure that our minds are clear and our thoughts are organized. Allen shows how to do the following in Getting Things Done:


* Follow the "do it, delegate it, defer it, drop it" rule to empty your inbox

* Stay focused when circumstances change and reassess goals

* Organize projects and get them off track

* Manage confusion, anxiety, and overwhelm

* Be okay with not doing things


 "Your mind is for having ideas, not holding them." 

 

Also, check out these eight tips for improving time management, increasing productivity, and prioritizing your workload.


1) Write a to-do list: Have you ever crossed off a task you've already completed? We're all good at writing lists, but ranking tasks by importance will help ensure they are completed. Creating a to-do list at the start of each day or week is a good idea. If your tasks aren't completed by the deadline, try setting realistic expectations/goals. There is still something so satisfying about crossing something off your to-do list on paper, did you know?


2) Review your workload: Reviewing your to-do lists regularly is essential, as one or two tasks usually slip to the bottom. Perhaps you can delegate someone else the task if you keep putting it off? In addition, you will likely be able to tick off several completed items on your list once you review your workload regularly. 


3) Focus on the most vital: To complete the most vital tasks, focus on the most vital 20% of your workload. Eighty percent of your work contributes less than 20 percent of its value. As a result, you should perform better at work since the most important tasks have been completed. In addition, with fewer essential tasks under your belt, you'll likely feel less pressure.


4) Determine realistic deadlines: To achieve and gain satisfaction at the end of your working day, it is essential that you accurately estimate the time each task will take. You will only be disappointed if you are too optimistic. 


5) Be prepared for distractions: It may be challenging to allow for distractions because you don't know how many will occur, but if you are likely to get interruptions at certain times, do more urgent work during those periods. Doing so will help you focus better and complete the tasks quicker, without having to stop and answer the door every time someone knocks!


6) Keep a structured workload: Concentrate on one task at a time rather than switching from one to another. Even if we cannot help ourselves from multitasking sometimes, structuring your workload so that each task is separated will help you complete your list more efficiently.


7) Avoid letting your inbox dictate your workload: Set aside a certain amount of time each day to check your inbox. If you receive several email notifications throughout the day, it may be helpful to turn them off.


8) Document your work: If you keep a log of your work, you will be able to determine how long it takes to accomplish each task, which will be helpful when you plan your week, especially when you make realistic to-do lists.


Final Thoughts


Procrastination is one of those feelings that can demoralize your mood and make you feel scattered. We suggest making a bullet journal if you are overwhelmed with everything you have to accomplish or reading our time management guide that covers all the essentials if you need more help organizing your list of tasks.


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